Hiring Process


Hiring Process:

Step 1.  Post a job

Post a job online here or email a job description to: jobs@sciencecoop.ubc.ca

Co-op Position Requirements

  • co-op positions typically start in January, May, or September
  • can have flexible start dates and length, as long as they meet the minimum of 420 hours in total per 4-month work term
  • offer skilled, technical and supervised work experience
  • be conducted in-person, remotely or hybrid

To process the posting, we need the following information:

  • A company name
  • A contact name and their title
  • The contact's telephone number, fax number, email address, and mailing address
  • The job title
  • The length of the work term
  • The discipline(s) from which you wish to hire
  • A list of job duties and qualifications you are seeking
  • Project description
  • Salary or Salary Range
  • Special requirements (funding, citizenship)

After we receive your job posting, it will be posted in our Scope Job Database where only Science Co-op students can view and apply to your posting. Jobs are usually posted for three to five business days and you will receive an email notifying you of the job closing date.

When Can I Post a Job?

Three times a year (September, January and May) the Co-op office invites employers to submit job descriptions for the Fall, Winter and Summer work terms.

Term Job Start Date Start Date for Job Posting Submission
Fall First work day of September First week of May
Winter First work day of January First week of September
Summer First work day of May First week of January


Step 2.  Interview

Contact our office by phone or email providing the following interview details:

Phone: 604-822-9513
Email: interviews@sciencecoop.ubc.ca

  • List of students you wish to interview.
  • The days and times you are available to do the interview (We require three business days of notice prior to the first interview).
  • The location of the interview - we highly encourage employers to interview students on campus. Employers can also interview students at their office or lab location.
  • If necessary, we're happy to assist you by coordinating telephone interviews, video conferencing interviews or interviews via webcam.

The Co-op office does the rest! We will arrange the interviews with the selected students and send you an interview confirmation schedule prior to your first interview.

Step 3.  Hire

After you have completed the interviews, send us a list of students you would be interested in hiring, in order of preference (i.e. 1=most desirable, 2, 3, etc.) via phone, email or fax. If you have interviewed students from other departments/schools, include a comprehensive list that includes all of the students from each institution.

As part of the Continuous Placement Process, offers will be made to students on a first-come first-served basis. A Co-op Coordinator will match employers and students according to the hiring preference available. The chosen student will have two business days to either accept or decline the job offer. If the student does not accept the offer, the Coordinator will contact the next student on the hiring preference list. This process will continue until the job offer is accepted.

The Co-op Coordinator will contact you to confirm the student's acceptance of your offer.

Prepare an offer letter for the student after the student has accepted the offer.  DONE!

Sample: Offer Letter Template for Employers


For UBC Administrators:

UBC HR resources for hiring a Co-op Student



Ready to post a job?

Frequently Asked Questions

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